Community Guidelines

ACW Community Engagement Guidelines and New Member Orientation

ACW is a cross cultural/generational/gender collective. We strive for member equity. We do our messy best but we ALWAYS assume good intentions as we join together to try and make the world a better place. ALL need to have their voices honored. This includes the youth, power elite the elders, and our BIPOC and marginalized members.  This gets messy. Embrace it. We are trying to move ACW away from Transactional (What’s In it for ME) to Relational (What’s in it for US).  Those members who move the collective forward are the members who are featured.  Please do not be that person who complains and does nothing to contribute to positive change.  Always feel invited to reach out to Barbara.  Remember that ACW is a Volunteer Organization. Those members who move the collective forward are the members who are featured.  

New Members.  Read all the information in your Welcome Email and click on every link.  Send Barbara your picture and bio so we can start promoting you! As you review, think about how ACW can serve you and how you are able to serve ACW with Time, Treasure or Talent. Consult with your assigned ACW buddy.  They will answer your questions and help you find the opportunities which will work for you. Get to know your “data processing buddy”.  Check in with each other about issues.  Be vaults for each other. Please do not be that person who complains and does nothing to contribute to positive change.  Always feel invited to reach out to Barbara.  Join the Task Force!  That is the heartbeat of ACW and where all decisions are made.  info@arttochangetheworld.org

Remember that ACW is a Volunteer Organization. 

Follow all the social media accounts:
|Monday Face Book  https://www.facebook.com/ArtToChangeTheWorld/

Tuesday Twitter  https://twitter.com/arttochangethe1
Wednesday Instagram 
https://www.instagram.com/arttochangetheworld
Thursday TiK Toc 
https://vm.tiktok.com/ZMeYg3u2f

Friday You Tube  https://www.youtube.com/channel/UCLOGaBhofXGLO4wvqGcCOpg

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Rhoda Olsen’s Values. We think we are already doing most of this!

Kindness
Trust
KISS
Execution
Expectations
Make it FUN!!

Interpersonal Dynamics

Assume Good Intentions.  Become a data driven person.  When something sounds improbable-it probably is. Collect the data BEFORE you draw conclusions.

If you have an issue with one of your ACW fellow members- approach THEM to resolve.  If that is unsuccessful, then go to your Committee Chair and only then, the director.  If you have a problem with a director, please ALWAYS feel invited to approach them. Do it FIRST. Before you complain to others.

If you have an issue with how something is being done. Join the committee which is setting this policy and raise your voice.

When we have reached consensus – then it is time for everyone to get on board and support the outcome.  Please do not keep discussing the outcome.  Sometimes your view prevails- sometimes it does not.

Communications

When asked to RSVP a meeting-   Just “Reply”- no need to “Reply All”.

Send a meeting confirmation the day before if you are the convener.

If the Subject Changes… change the Subject line on the email.

To, Cc  and Bcc
When you are communicating, put the people who need to take action on the “To” line.  Those who may need to know should be put on the “Cc” line. If you are on the Cc line and have relevant data which may impact the topic – then chime in. Use your judgement regarding Reply or Reply All. Use Bcc when emailing participants in projects outside ACW.  Privacy Issues.

Send and Receive email etiquette.
When you send an email with a task attached -include preferred completion date.  When you receive an email with a task attached, please let the sender know you have received it and when you might get to it. You can say” I can’t do this” or “I can get this done by Sunday” or “I am on this”. Just REPLY!  If there is something in the email you do not want to deal with…just ignoring the question is not an effective option. When the sender has to post 3 times to get an answer- it makes their work unmanageable. Thanks so much for this courtesy.   Email is not infallible, and this is also way for us to beat the poltergeists!

Time and Mode: Barbara arises around 5ish and does all her corresponding. She started this in her academic days- no one bothered her on the phone before 8 ; / 0  Some of you arise at 11:00 AM. That is fine!  We just need to know what our times are. Oftentimes, when  you are asked for something- the person is on hold for what they need to do until you respond. Sometimes it is time sensitive. Become a speedy responder.   Do you prefer Phone, Text or Email?  Make that preference known.

Minutes Procedures for Standing Committees
* Standing Committee program design and minutes procedure
Minutes taken
Minutes posted to committee.
Minutes edited by attendees
THEN presentation to the task force.
When each project is in the design mode, it is good policy to CC Barbara since she is the one with all the cross over knowledge.
Hope this makes sense.  It prevents a lot of confusion and wasted work.  Questions?  Please feel free to ask.

Stipends
The directors are in charge of managing the money.  This needs to be carefully considered on many levels.  What is our long game?  Who are potential major donors?  Who has influence in granting institutions.  Who is doing an extraordinary amount of work. Who is contributing a specialized skill set.

No one in a non-profit is ever adequately compensated. We are in it for something else.  We ARE working, however, towards the goal of the core staff making a living wage.

Understand, when we get a large donation or grant, most of it is already spent.

Lastly… EMBRACE COGNITIVE DISSONANCE

Cognitive Dissonance occurs when what you believe to be true is in direct conflict with what you see to be true. It happens when you realize that your truth is truth- not THE truth.

Every community enjoys many different people with different life journeys which have brought them to different belief systems. Conflict emerges when one person or group believes that their truth is THE truth. There are 7 billion people on the planet.  Statistically, it is improbable, and breathtakingly arrogant,  to believe that YOUR truth is THE truth.

REAL social change can be effected when the participants collect data from each other, participate in authentic dialogue AND commit to action plans.