ACW Exhibitions Committee Sept. 27th
In attendance: Rebecca, Barbara, Barry, Candy, Craig, Anne
Director Update
Attendance- tickets sold
VIP 28
Recovery 3
Dodging 20
Threads 18
Comp tickets- handout- Bailey Winery (comped to VIP) Jim Randall, Denny Sponsler, people that have donated. One comp ticket to each committee member- could be a prompt to buy tickets.
Paper tickets- Barb has a list that will at Squirrel Haus- brown paper tickes will all be on a clip board.
Curiosity Pass- $25 Being handed out at College talks, etc. All artists, volunteers and topic voices get free Curiosity Pass- they could give it to someone else.
Silent Auction-
All on website. Studio visits are also something new people are interested in.
$1,000 expected receipts.
Budget:
$5000- Artists Encumbered
Artists not yet supported $2250
Topic Experts $1500 (2 may not accept) – $500
Leaves us $3500
See budget list
Bottom line: Leaves us with about $7900 which would pay for the Historical Trauma event and leave $3000.
Barry makes a motion that $1000 be paid for disbursement to additonal tech support and personal if we come out over the $3000 that needs to go back into ACW.
Fundraising-
Twitter campaign- didn’t work
Give MN $475
Don Helgeson $1000
Jim Randal paid for Jazz 88
Silent Auction – looking great
Selling t-shirts and swag
PR-
Jazz Interviewed
30 spots on drive time
NPR’s morning editon- Monday Oct. 1st
2 at Metro- 300 students all together
Posters and Signs up for mail chimp in bathrooms and strategic places- Squirrel Haus –
Posters for Workshops- Make one if you haven’t already
Textiles Center- Candy will send into newsletter
Program: Being edited by Anne, Sponsors are people who give goods and services
Patrons: people that give online
Supporters: Granters and over $1000
Art Drop off: Barbra is sending out a reminder of drop off time.
Also in email going out:
Attendance at the Opening and VIP: required attendance of Artists and Voices.
After Party- Oct. 14th last day last show. Who gets to come: All people involved in event. And attendance of Pop Up performance
Memberships are $10 until after the 14th.
Need to revisit the price for regular. Consider a $50 that is more inclusive – Artist and Supporters
Starting to look past the event:
Documentation of event- videos that can be used in grant writing.
Already in: Jill, Layl, Craig, Barbara, Shira, Madelynne. Have people forward photos that they take to a drop box. Kira is bringing 35mm camera so take better quality low light images. Kira will take photos during the event. Candy can check out a good camera and will also take photos.
Will be posters that state that images will be used for promotional and granting purposes.
Influencers- Herman had suggestions- Barbara contacting them to get them to come to the event and live stream.
Opening is from 6:00 to10:00
Sunday- Oct. 8th session of Compassionate Conversations- Canceled
Monday with school still happening.
Staffing schedule – handed out.
All covered.
Performance on the VIP night:
Grace not performing. Jill will do: Take the Knee – All voted YeS Nick doing a reading.
Skater- Hire Magenta to skate with the box on Oct 5 and 6. $50 each night. All voted Yes
During the opening. Depends on what is on the floor- she might not be able to skate everywhere.
Exhibit Design •
Update on Space Utilization • Discuss Lighting in all spaces • Discuss Installation and Support People for Events and Performances
Front room- Store will be in middle of the room. – Looking very full
Middle Room- Low ceiling area- has food table- Candy is making a fabric wall
Maris in hallway.
Second part of middle room- Just under where the ceiling goes up.
Silent auction – 13 feet of wall.
Rebecca is where the stage was.
Barry is getting lumber to put up Rebecca’s piece.
Flooring for Dance- Don’t need a platform- Daniel is working on getting her own surface
Installation process:
ACW production schedule- planning installation.
Access- Craig is waiting to get info from Squirrel Haus-
Access code list: Barbara’s list: Jill, Barry, Barbara, Craig, Layl and Sarah T.
How to open and put to bed- Craig will send out to everyone on the list.
Craig needs more tech support- technical director for whole event. Maybe Laura Hill knows someone. Leila Awadallah maybe. Craig will send out a blurb that we can share in our circles.
Event schedule review:
Need AV for FE Love, Monday 10:00 to 1:00
? about the floor- will we move the floor? Can’t put chairs etc. on Marley floor